About the Data Sheet
The Family
Data Sheet was released on July 9th 2017. It calls for a set of identity
information required to ascertain the individuals within each UNASHIG Member’s
immediate/nuclear family who are to be included in the UNASHIG-brokered group-medical
cover of 2017-2018. Click Here for a format of the Data Sheet
The data sheet
– which is an Excel Spreadsheet – must be downloaded to the hard-drive, filled
with all the requisite information, and sent back (with all the supporting photographs
and document copies) as an email attachment to unashig.kenya@gmail.com. Instead of
downloading the form, you can simply recreate it as a spreadsheet on your
computer – but be sure that you don’t deviate from the set headings, columns
and rows.
Two things
to remember when filling the form:
1. Insert your UNASHIG Membership Number
in the space provided in column C (Click Here to Find your Number, which precedes
your name on the list given).
2. Follow the mm/dd/yyyy format when recording
Date of Birth. When doing so, Members are advised to use dots rather than
slashes, for example: 08.29.1995 (instead of 08/29/1995). This secures Date of
Birth information against ‘smudging’ when the whole form is copied and pasted
onto the Master File.
Supporting Documents Required
Soft copies
of the following supporting documents must be supplied via email, preferably at
the same time as the completed form is returned:
1. Copies of both sides of the National ID
Card of the Member and Spouse mentioned on the form. Alternatively, certified
copies of the Passport details (including but not limited to Numbers) of
Members and/or Spouses who are not Kenyan citizens.
2. A copy of the Marriage Certificate
confirming the legally recognized union between a Member and the Spouse
mentioned.
3. Copies of both sides of the National ID
Cards of each Dependent mentioned on the form. This applies to all Dependents
with National ID cards.
4. Properly labelled/tagged passport-size
photographs of all individuals listed on the Data Sheet.
5. Certified copies of the Birth
Certificates (or Birth Notifications, where Birth Certificates are yet to be issued for the newborn) of ALL Dependents mentioned on the form, and who are not Spouses.
Such Dependents must belong to the Member’s nuclear family, and the Member’s
known name(s) must appear in the relevant certificate. [Members’ extended relatives – such as parents, aunts, uncles, siblings,
nieces, nephews and grandchildren – do not, unfortunately, qualify for cover
under this scheme]
6. Duly certified copies of all adoption
papers used to support the inclusion of any Dependent in the insurance scheme.
7. A signed cover letter, displaying the
member’s full address and name, which must include this passage “I,……………….., certify
that all the information and documents which I have provided, and which pertain
to all the individuals listed on the form, are true to the best of my knowledge”.
NHIF Requirements
As we all
know, basic NHIF contribution and cover is mandatory for all employed persons
in Kenya, and is increasingly being expanded to cover ever more Kenyans –
including those who are (or are to be) entitled to it for free. Any insurer
which accepts premium contributions for additional cover predicates its obligation
to pay claims related to such cover on the contributor’s NHIF obligations and
entitlements. That is to say, NHIF must first fully pay its contractual share
of the claim before the insurer pays. NHIF on its part will only pay if the
contributor is in full compliance with his/her obligations. Since UNASHIG is seeking
to conclude some form of enhanced group cover for its Members, it is important
for all Members to take steps to be compliant with the following NHIF
requirements as well (which we have extracted verbatim from the Handbook which
governs Civil Servants’ enhanced cover, p. 20):
A “member
shall:
i. Register
with NHIF and declare all eligible dependants [With respect to children with
disability, proof of registration with the National Council for Persons with
Disability must be provided (see p. 7)];
ii. Provide
necessary and correct documentation & information of themselves and
dependants;
iii. Update
all beneficiaries in a timely manner [ NHIF avails a form for: Declaration of
Spouse and/or Child (including Birth Notification), Change of Spouse, and
Amendment of Member Details (see p.8)];
iv. Not
engage in fraudulent activities in order to unlawfully obtain benefits; and
v. Abide
by the provision of the Contract on benefit package and selection of health
care providers.
vi. Where
a member is not able to access services as stipulated, they are encouraged to
call or visit the nearest NHIF office for further assistance.”
The first
four requirements are particularly consistent with, and so are integral to,
UNASHIG’s instructions to its own Members. Note also that NHIF will not pay for
expenses claimed by a contributor who, in any one trip, stays outside the
country on official duty for more than six weeks.
ALSO READ: KENYA: Current Benefits Under NHIF's Basic Insurance Cover ~ w.e.f May 2016.
ALSO READ: KENYA: Current Benefits Under NHIF's Basic Insurance Cover ~ w.e.f May 2016.
July 16-17,
2017
